Criteria for Small Projects 2010

The Embassy has a limited budget for small scale and short term projects in Rwanda. This budget is available for projects that concern poverty reduction (PKP-ODA) and projects that concern the strengthening of ties between Rwanda and the Netherlands without a poverty reduction theme, for example cultural and communication projects (PKP Non-ODA).

ODA projects

The conditions and criteria for proposals are:

The duration of the proposed activity should not exceed 12 months and the proposal has to be submitted to the Embassy in French, English or Dutch.

The requested amount per proposal should not exceed 16 million FRW.

The activity has to contribute to poverty reduction efforts in Rwanda

The proposed activity should fit within the national policy regarding poverty reduction

The proposal must be submitted and executed by an organisation, not an individual

The organisation is only eligible for Dutch PKP-funding once every 5 years

In the proposal the following issues need to be addressed:

	the overall objective of the activity
	the results to be achieved by the activity
	the proposed project period
	description of the organisation that is going to execute the project
	description of the capacity of the organisation related to the execution of the project
	total costs of the project and amount requested from the Embassy
	description of other donors (if applicable)
	contact person, address, bankaccount number etc. of the organsiation
	the proposal has to be accompanied by a budget, a liquidity planning and activity planning/time frame. The currency to be used is FRW

Non ODA (Cultural and other)

The conditions for proposals are the same as for the ODA projects, with some exceptions:

The objective and results of the proposal have to contribute to the strengthening of mutual relations between the Netherlands and Rwanda/Burundi for example in the field of culture

The maximum requested amount per activity should not exceed 12 million FRW

General remarks

The deadline of sending in the proposals is 31 January 2010.

The Embassy makes a selection among the submitted proposals and informs parties before 15th March 2010. The Embassy has a right to turn down proposals without further discussion.

Payments will be made in two disbursements: 80% of the total budget will be disbursed after the signing of the contract. The remaining amount (based on a liquidity plan and with a maximum of the remaining 20% of the total budget) will be disbursed after reception and approval of the intermediate narrative and financial report, to be received before 30 September 2010.

The final report must be received before 31 January 2011.

Under the conditions of the funds, no travel expenses for study or participation in workshops, courses, classes or meetings of members of the organisations of execution can be financed.

If you wish to submit a proposal for an activity to the Embassy, please use the format listed below.

PROJECT FORMAT

SHORT DESCRIPTION

Title :

Place of execution of activity :

Duration of project :

Organisation :

Requested amount/currency :

Objectives of activity :

1. PROBLEM ANALYSES

1.1 Problem analyses

1.2 Importance of activity for target group

1.3 Who benefits from the activity

2. INTERVENTION AND HYPOTHESIS

2.1 Strategy/Methology

2.2 Objectives, impact on target groups

2.3 Results (outputs)

2.4 Activities

2.5 (a) Costs (how much will each activity cost ?), (b) sources for financing of the activity (are there any other donors/sponsors?)

2.6 Risk analyses

2.7 Duration of the activity

3. EXECUTION OF THE PROJECT

3.1 Duration and action plan

3.2 Description of the executing organisation (When was the organisation set up, activities, how is the organisation organised (administration, finances), tasks and responsabilities)

3.3 Methodology of execution and logical framework of the activity

4. IDENTITY AND CAPACITY

4.1 Name

4.2 Acronyme

4.3 Legal Statute

4.4 Official address

4.5 Post address

4.6 Contact person

4.7 Telephone number /mobile

4.8 E-mail/website

Bank References

1. Account number

2. Name of bank

3. Address

4. Name of signatory

5. Function(s) of signatory

Name :
Function :
Date and place :
Signature :